Activity Log

Track and review user actions across the RouteMate platform for accountability and auditing purposes.

Note: The Activity Log requires the Activity Log feature to be activated for your company. Navigate to Admin > Company Settings to enable it, or contact your account administrator.

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What the Activity Log Tracks

The activity log records actions performed by users throughout the RouteMate platform. Every time a fleet manager or administrator makes a change, the system creates a log entry. This provides a transparent audit trail that helps you understand who did what and when.

Tracked actions include:

• Driver management — Adding, editing, or deactivating driver profiles.
• Vehicle management — Adding, editing, or deactivating vehicles.
• Log edits — Changes made to driver HOS logs, including who made the edit and what was changed.
• Alert configuration — Changes to alert rules and thresholds.
• Device management — Assigning, unassigning, or configuring devices.
• Dispatch actions — Creating, editing, or completing dispatch assignments.
• Company settings — Changes to company profile, features, or preferences.
• User account actions — Adding or deactivating fleet managers, role changes, and password resets.

Tip: The activity log is particularly valuable during DOT audits when you need to demonstrate who made changes to driver logs and why.

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Viewing Activity History

To access the activity log:

1. Navigate to Admin > Activity Log from the main menu.
2. The activity log displays a chronological list of actions, with the most recent entries at the top.
3. Each entry shows:
   • Timestamp — When the action occurred.
   • User — Who performed the action.
   • Action Type — What kind of action was taken (for example, “Driver Edited”, “Log Modified”, “Alert Created”).
   • Details — A summary of what was changed, including before and after values where applicable.
   • Affected Entity — The driver, vehicle, or record that was changed.

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Filtering by User, Action Type, and Date Range

To find specific activity entries:

1. Use the Date Range picker to select the time period you want to review.
2. Use the User filter to see actions performed by a specific fleet manager or administrator.
3. Use the Action Type filter to narrow results to a specific kind of action (for example, only log edits or only driver changes).
4. Combine filters to drill down to exactly what you are looking for.

Tip: If you are investigating a specific incident, start by filtering to the relevant date range, then narrow by the affected driver or vehicle to quickly find the related entries.

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Using Activity Logs for Auditing

The activity log is a key tool for compliance and internal auditing:

• DOT and FMCSA audits — Demonstrate that log edits were made with proper authorization and documentation. The activity log provides the evidence trail auditors look for.
• Internal reviews — Verify that fleet managers are following company policies when making changes to driver records, dispatch assignments, or alert configurations.
• Dispute resolution — If there is a question about when or why a change was made, the activity log provides an objective record.
• Security monitoring — Spot unusual activity that might indicate unauthorized access, such as unexpected changes made outside of business hours.

Note: Activity log data is retained according to your company’s data retention policy. Contact RouteMate support if you need information about how long activity records are kept.

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Related Pages

• Company Settings — Enable the Activity Log feature and manage other company-wide settings.