DVIR
The DVIR page is where you review all Driver Vehicle Inspection Reports submitted by your drivers. DVIRs are a critical part of commercial vehicle safety and regulatory compliance, ensuring that vehicles and trailers are inspected before and after every trip.
What Are DVIRs?
Section titled “What Are DVIRs?”A Driver Vehicle Inspection Report (DVIR) is a federally required inspection that commercial vehicle drivers must complete before (pre-trip) and after (post-trip) each driving day. During the inspection, the driver checks various components of the vehicle and any attached trailer, then reports their findings through the RouteMate mobile app.
DVIRs help you:
- Identify vehicle defects before they cause breakdowns or accidents.
- Maintain a documented record of inspections for DOT compliance.
- Ensure that drivers are actively checking their equipment.
Viewing DVIR Reports
Section titled “Viewing DVIR Reports”How to view DVIRs:
Section titled “How to view DVIRs:”- Navigate to Maintenance and then DVIR.
- You will see a list of all reported DVIR’s with the following entries: -Vehicle ID—Make—Model—Date—Unresolved Defects—DVIRS-Number of reported driver vehicle inspection reports.
- When clicked on the table, you will see a list of all submitted inspection reports, with the most recent reports at the top.
- Each entry shows:
- Vehicle — The vehicle (and trailer, if applicable) that was inspected.
- Driver — The driver who performed the inspection.
- Date and time — When the inspection was completed.
- Inspection type — Pre-trip or post-trip.
- Status — The overall result of the inspection (see below).
- Use the filters to search by vehicle, driver, date range, or status.
- Click on any report to view the full inspection details.
DVIR Status
Section titled “DVIR Status”Each DVIR is assigned one of the following statuses based on the driver’s findings:
| Status | Meaning |
|---|---|
| Satisfactory | The driver found no defects. The vehicle is safe to operate. |
| Defects Corrected | Defects were found and have since been repaired. The vehicle is cleared for operation. |
| Defects Not Corrected | Defects were found and have not been repaired yet. The vehicle may need to be taken out of service depending on the severity. |
| Defects Need Not Be Corrected | Defects were noted but are minor enough that they do not affect safe operation. The vehicle may continue to be used. |
Note: Vehicles with a status of Defects Not Corrected should be reviewed immediately. Depending on the type of defect, the vehicle may not legally be allowed to operate until repairs are made.
Reviewing Defects
Section titled “Reviewing Defects”When a driver reports defects on a DVIR, you can review the specific items flagged. RouteMate supports a comprehensive list of inspection items.
Vehicle Defect Types (40+ categories)
Section titled “Vehicle Defect Types (40+ categories)”Drivers can report defects across a wide range of vehicle components, including but not limited to:
- Air compressor
- Air lines
- Battery
- Body and frame
- Brake accessories
- Brakes (parking)
- Brakes (service)
- Clutch
- Coupling devices
- Defroster/heater
- Drive line
- Engine
- Exhaust system
- Fifth wheel
- Fluid levels
- Front axle
- Fuel tanks
- Generator
- Horn
- Lights (head, tail, stop, dash, clearance, marker)
- Mirrors
- Oil pressure
- Radiator
- Rear end
- Reflectors
- Safety equipment (fire extinguisher, flags, flares, triangles, spare fuses)
- Starter
- Steering
- Suspension system
- Tachograph/ELD
- Tires
- Transmission
- Trip recorder
- Wheels and rims
- Windshield wipers
- Windows
- Other
Trailer Defect Types (17+ categories)
Section titled “Trailer Defect Types (17+ categories)”If a trailer was attached during the inspection, the driver can also report trailer-specific defects:
- Brake connections
- Brakes
- Coupling devices (chains, pins, king pin)
- Coupling (king pin)
- Doors
- Hitch
- Landing gear
- Lights (all types)
- Reflectors/reflective tape
- Refrigeration unit
- Roof
- Suspension system
- Tarpaulin
- Tires
- Wheels and rims
- Other
Tip: Regularly review DVIR submissions even when the status is Satisfactory. Consistent, complete inspections show that your drivers are taking safety seriously. Incomplete or rushed DVIRs may indicate that drivers need additional training on proper inspection procedures.
Resolving Defects
Section titled “Resolving Defects”When defects are reported, you need to track them through to resolution.
How to resolve a DVIR defect:
Section titled “How to resolve a DVIR defect:”- Open the DVIR report that contains the defect.
- Review the defect details, including the driver’s description and any photos.
- Determine the appropriate action:
- Schedule a repair through your service records.
- Take the vehicle out of service if the defect is safety-critical.
- Mark the defect as “Need Not Be Corrected” if it is minor and does not affect safe operation.
- Once the repair is complete, update the DVIR status to Defects Corrected.
- The next driver to use the vehicle should verify the repair during their pre-trip inspection.
Note: Maintaining a clear chain of defect reporting, repair, and verification is essential for DOT compliance. Auditors will look for this documentation.